Office Manager - eHealth Systems Africa
Posted date [24-Mar-2014] (ID: 3462)
Office Manager
Location: Kano, Kano, Nigeria
Department: Administrative
Type: Full Time
Min. Experience: Manager/Supervisor
Summary: The Office Manager is responsible for the day-to-day management and changing priorities of the headquarters office. Diligent, enthusiastic, with a can-do attitude, this individual organizes staff work, meetings, and manages a variety of schedules. S/he interacts daily with a group of diverse colleagues carrying out a range of administrative and financial related tasks and ensures the smooth running of the office.
Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.
Responsible for handling day-to-day office questions and general program matters. Responds in a timely and effective manner, ensuring excellent customer service at all times.
Organizes staff work: maintains staff calendar, daily progress calls to staff, monitors daily staff reports
Schedules meetings and conference/meeting rooms, coordinates meeting room layouts and set-ups, audio visual needs, food and beverage needs and supplies
Prepares meeting agendas, records meeting minutes, and transcribes minutes
Conducts regular safety inspections and holds regular safety meetings. Meets with management to plan and implement further improvements in the Company’s safety program.
Maintains accurate records and generates a variety of reports utilizing spreadsheets and databases Maintains the condition of the office and arranges repairs, as necessary Maintains office supplies and equipment.
Records office expenditures and manages budget Manages office phone line and reconciles billing Coordinates shipments – imports and export – and prepares documentation Arranges travel and transportation (via air and drivers) Assists with management of domestic staff in absence of directors Ensures compliance with laws and regulations.
May frequently travel between company worksites.
Presents a professional demeanor at all times. Approaches others in a tactful manner. Reacts well under pressure. Treats others with respect and consideration regardless of their status or position. Accepts responsibility for own actions. Follows through on commitments.
Is consistently at work and on time.
Participates in and promotes a positive, supportive, cooperative team environment.
Attends and participates in staff meetings, training classes and supervision.
Adheres to Policies and Procedures.
Adheres to eHealth Africa Code of Conduct as well as ethical standards of the field.
Qualifications: The requirements listed below are representative of the knowledge, skill and/or ability required to successfully perform this job.
Education/Experience
Bachelor's degree from college or university in Business, Finance or related field.
Minimum of two years of experience in office management, finance administration or an equivalent combination of education and experience.
Certifications and Licenses
First Aid and Health & Safety qualifications desirable
Computer Skills
Advanced computer skills, including Microsoft Windows and Microsoft Office Suite.
Proficiency working within specialized software utilized in program.
Language Ability
English is the spoken and written language.
Ability to read, analyse, proof and edit documents, and interpret general business periodicals, professional journals, or government regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, employees and the general public.
Math Ability
Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Job Function | The Office Manager is responsible for the day-to-day management and changing priorities of the headquarters office. |
| Specialization Secretarial / Admin | ||||||
Application Deadline
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